4 things you didn’t know about Office 365

4 things you didn’t know about Office 365

Office 365 has become a leading provider of cloud services, gaining a foothold in nearly every enterprise. In the past nine months, the number of enterprises with a least 100 users operating office 365 has increased from 87.3% to 91.4%. The adoption of Office 365 applications in similar companies has vastly increased.

Whether you are a one-man business looking for an affordable, secure and untethered cloud environment or a much larger company wanting to boost your collaboration and sales, Office 365 has you covered.




OneDrive is your personal cloud storage that offers native desktop, browser and mobile experiences. Changes made online are updated in real-time across multiple devices and can be synced to your desktop for offline access. The untethered mobility keeps you connected and allows you to work faster and smarter with anyone. The built-in discover tools can be used to find information about documents including number of views, edits and shares. These features are highly secure, you can set device access rules, view access reports and remotely wipe any lost or stolen device to prevent unauthorised access.

SharePoint is for businesses who want a mobile, shareable and intelligent intranet. Create dynamic team sites for departments and share almost any file type. The customisation options available streamlines the team’s work and builds cohesion and organizational efficiency. With the powerful search you can find new information, insights and expertise. With connections to Yammer and other social media, you can stay connected anywhere.




Following the Microsoft Security Development Lifecycle, Office 365 has become a highly secure service. Using the defense-in-depth approach to secure physical, logical and data layers of the features, you and your data have maximum security.

Physical Security
Microsoft have 24/7/365 monitoring of data centers. To access it, you have to undergo multi-factor authentication including biometric scanning. Internal networks are segregated from the external networks and the role separation renders the location data unintelligible to all personnel. Additionally, faulty drives and/or hardware are demagnetized and destroyed so data cannot be spread outside of the center.


Logical Security
Microsoft have developed a process called Lockbox which ensures Microsoft engineers don’t gain access to your content without your approval. Malicious code is greatly minimised as servers only run processes that are whitelisted and the dedicated threat management teams anticipate, prevent and mitigate any malicious access. Alongside this team, port scanning, perimeter vulnerability scanning and intrusion detection detect and prevent any unauthorised access. The Microsoft data centers are almost like Area 51 minus the physical weaponry.

Data Security
When at rest on the Microsoft servers, your data is fully encrypted. During transmission between Microsoft and yourself, encryption in transit with SSL/TLS protects your data. To detect and prevent any tampering of data, threat management, security monitoring and file/data integrity are in place alongside Exchange Online Protection which provides advanced security against spam and malware in emails.



Microsoft continuously invest in infrastructure to ensure a highly available service.  They calculate their uptime number every quarter which includes all their business, government and education services. They promise an uptime of at least 99.90% and so far have kept it. Below is a table that was gathered from Microsoft of their recent worldwide uptime figures. As of 2017, they have an almost perfect availability, something that other cloud service providers struggle to achieve.



When you subscribe to Microsoft Office 365 you will gain access to a variety of applications and services both online and offline. The plan you choose to subscribe to will determine not only how much you pay, but also what applications and services you get access to.  There are three business plans you can choose from, Business, Business Premium and Business Essentials.

Each of these three plans comes with one terabyte of storage for OneDrive, a maximum number of 300 users, FastTrack deployment support at no extra cost with the purchase of 50+ seats, 24/7 phone and web support and are all licensed for commercial use for 5 computers, 5 phones and 5 tablets per user.

Office 365 Business Plan
This plan is designed for small to medium sized business who need the Office applications and cloud file storage and sharing at $13.20 user/month. With this plan business-class email hosting is not included. You receive desktop and web version of the office applications, except for Access and Publisher which are desktop only.

Office 365 Business Premium Plan
The Business Premium plan is for larger companies that want need office applications, business- class emails and other business services for $17.50 user/month. You receive access to desktop and web versions of the Office applications except for Access and Publisher which are desktop only. Many more services are included this plan allowing you to stay connected inside and outside the company. Also included is business-class email hosting with a 50 gigabyte mailbox and a custom email domain. With these extra services you can create a company intranet, let customers schedule appointments and collaborate across multiple departments and locations.

Office 365 Business Essentials Plan
This package is for any size business that needs a business-class email and other business services for $7.00 user/month. You receive web version of the office applications excluding Access and Publisher. You also receive business-class email hosting with a 50 gigabyte mailbox and a custom email domain.

For a small monthly fee, you can work anywhere, anytime and on any device. The features you get will change the way your business functions for the better. ­­­­Office 365, ready when you are.

For more information or to talk with an Office 355 specialist, click here.